The school board recognizes its responsibility and role in organizing school day care services. It is committed not only to the setting up of quality school day care services but to their management as well.
This policy outlines the objectives of the school board and defines the roles of the various partners involved in the organization of school day care services. It takes into account the Education Act, the budgetary rules of the Ministry of Education, the general policies of the Board as well as other related policies and by-laws.
- Ensure quality school day care services.
- Define administrative guidelines allowing the school administration to ensure the management of school day care services in compliance with the policies of the school board, the Education Act and the budgetary rules of the Ministry of Education (MEQ).
CHAPTER I - SCHOOL DAY CARE SERVICES
"The school day care service is a day supervision service, organized outside class hours for preschool and elementary school children." (Draft regulation respecting school day care services) It is an integral part of the services provided by the school and must be self-financed. The school day care service provides a program of activities in keeping with the needs of the child in a safe environment supervised by qualified staff.
2. ORGANIZATION OF SCHOOL DAY CARE SERVICES
2.1 Setting up a school day care service
Before presenting a request for the setting up of a school day care service, the governing board must:
- Establish, by means of a survey, the needs of parents.
- Determine the needs in terms of premises.
- Become familiar with the administrative procedures and regulations.
A minimum number of students registered on a regular basis constitutes a requirement for the setting up and maintenance of a school day care service.
The governing board informs the school board of the project in order to obtain the necessary support described under 3.1.
2.2 Basic criteria
2.2.1 Only those preschool and elementary school students duly registered in a school of the school board who receive instructional services may be eligible for school day care services during the school year.
2.2.2 The school day care service must be offered on school days. It shall offer at least two of the three periods per day, namely, before class, lunchtime and after class hours. In addition, school day care services may be available on professional days, during spring break and/or summer depending on the needs of the milieu and the funding.
2.2.3 According to the policy established by the School Council of the Island of Montreal, school day care services in target inner city schools must provide educational activities free of charge to 4-year-olds to complete the half-day of class in compliance with the funding norms and rules.
2.2.4 In order for a school day care service to become self-financed, parents or tutors of children enrolled in the service must assume the costs which are not covered by other sources of financing.
2.2.5 The school must allocate premises for the school day care service. The school day care service must also have access to other premises in the school for the carrying out of various activities (compulsory homework and lesson period, plastic arts, physical activities, ...).
2.2.6 If no space is available in a school for the setting up of a school day care service, the school board must place other adequate premises outside the school at the disposal of the school.
2.2.7 When the number of children enrolled in the service does not suffice to set up a school day care service, two governing boards may enter into an agreement to provide joint day care services.
3. ROLES AND RESPONSIBILITIES
3.1 School board
3.1.1 Ensure communication with the Ministry of Education.
3.1.2 Follow up the request of a governing board concerning the setting up of a school day care service.
3.1.3 Provide support to the school principal concerning the organization of a school day care service and the professional development activities for the day care staff.
3.1.4 Recruit, hire and assign school day care staff in accordance with the hiring policy and the provisions of the collective agreement.
3.1.5 Determine, on a yearly basis, the costs charged to the school day care service in order to cover the management and operating costs at the level of the school board.
3.2 Governing board
3.2.1 Submit a request for the setting up of a school day care service to the school board.
3.2.2 Play an advisory role as regards the organization of school day care services.
3.2.3 Adopt the annual budget of the school day care service and incorporate it into the school's budget. This budget must include the financial contribution required from the parent-users.
3.2.4 Approve the use of school premises.
3.2.5 Advise the school principal on the needs in terms of human resources, goods and services and premises.
3.2.6 Inform the school board of the closure of a school day care service.
3.2.7 Enter into an agreement with another governing board to provide joint school day care services.
3.3 School principal
The school principal is responsible for the setting up and operation of a school day care service. He or she is therefore ultimately responsible for the school day care service. He or she must ensure a sound management of the human, financial and material resources while complying with the laws in force and the management policies of the school board.
3.3.1 Human resources management:
- Take into account the ratio in force.
- Participate in the selection of school day care staff.
- Ensure the management of school day care staff.
- See to the organization of professional development activities for the school day care staff.
3.3.2 Management of financial and material resources
- Prepare the annual budget of the school day care service and submit it to the governing board for approval.
- Administer the budget of the school day care service and render an account thereof to the governing board.
- Complete the application for MEQ funding and forward it to the school board (September).
- Notify the school board of any change in the fees.
- After consulting with the governing board, inform the school board of the needs in terms of human resources, goods and services and premises
3.4 Person in charge of a school day care service
Under the authority of the school principal, the person in charge must ensure the smooth operation of the school day care service. He or she carries out the duties described in the classification plan.
The person in charge ensures that a member of the school day care staff, elected by his or her peers, sits on the governing board.
3.5 Parent-users' committee
The general meeting of parents of the school shall decide whether or not to form a parent-users' committee. Pursuant to section 96 of the Education Act, the parent-users' committee must establish rules for its internal management.
3.5.1 Role of committee:
- Participate in the setting up of a school day care service in the school.
- Formulate opinions and recommendations to the school principal concerning the orientations of the school day care service, the programming of activities and the management of the school day care service.
3.5.2 Composition of committee:
- School principal
- Person in charge of school day care service.
- Parent-users in accordance with the regulations in force.