Board Policies


On June 25, 1998, the Provisional Council of the English Montreal School Board (EMSB) adopted a resolution (#98-06-25-11) transferring the existing policies and procedures of The Protestant School Board of Greater Montreal (PSBGM) to the EMSB to remain in force until such time as new policies and procedures were developed to replace them.

Since that time, the policy manual has undergone considerable revision and a number of new policies have been developed which reflect the specific orientations and mission of the English Montreal School Board. This process of revision and development is still in progress. The present manual reflects the current state of development up to December 31, 2003, and will have to be maintained and updated on a regular basis as new policies continue to be developed.

Each policy has been formatted to indicate the department responsible for its development ("origin"), the resolution number, which indicates the date and item number of its adoption ("authority") and any pertinent laws, other policies, guidelines, collective agreements, etc., to which the policy refers ("references"). Some, but not all, policies are accompanied by a set of procedures.


GENERAL DIRECTORATE POLICIES

EMSB Mission Statement
Gifts to Teachers by Students
Bingo - Use of School Facilities
School Volunteer Program
Length of Noon-Hour Period
Violence on Television
Naming or Renaming of Schools
Administrative Procedures r.e. : Queries from Parents
Alternative School Proposals
Student Parking on School Grounds
Death of a Staff Member or Student
Long Range Planning Committee - Mandate
Emergency Shut-Down of Schools and/or Administration Building and/or Satellite Offices
Closing of Schools Due to Inclement Weather or an Emergency - Procedures
Closing of Administration Building and Satellite Offices Due to Inclement Weather or an Emergency Shutdown - Procedures
No Smoking Policy
Tendering Process
Purchasing
Noon-Hour Supervision
Maintenance or Closure of Schools
Media Coverage at Board Meetings
Reimbursment of Expenses Incurred by Commissioners in the Performance of Their Mandate
Applied Research and Projects in EMSB Schools and Centres
Communications with the Media - Policy for Schools
Communications with the Media - Procedures for Schools
Financial Contribution from Parents or Students

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SECRETARIAT POLICIES

Voting Procedures of Board's Representatives to School Council of the Island of Montreal
Taping of Meetings by Individual Commissioners
Oath of Confidentiality by Observers from Board's Consultative Groups
Bill 65 - Access to Documents and Protection of Personal Information
Records Retention
Structure of Standing Committees
Procedural Guidelines for Regular Meetings of the Board
School Board Elections
Guidelines for Commissioners Attending Conferences, Conventions and Meetings Outside the Board
Operation and Rules of Internal Management of the Council of Commissioners

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FINANCIAL SERVICES POLICIES

School Banking Arrangements
Reporting of Expenditures Over $5000
Signing Officers r.e. :Cheque Disbursements and Banking Loans
Audit Committee
Budget Preparation and Accountability Provisions
Spending Authority for Goods & Services and Construction & Renovation
Budget Control Committee
Appointment of External Auditors
Cash Receipts Handling and Security
Cash Receipts Handling and Security - Youth Sector
C52-A Form
Petty Cash Control Voucher Form
Fee Collection Form
Instructions for Fee Collection Form
Expense reimbursement procedure
Expense reimbursement policy

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HUMAN RESOURCES POLICIES

Loan of Services to MEQ - Three-Year Limit
Hiring of Handicapped Personnel
Abolishing, Maintaining, Creating and Hiring r.e. : Non-Instructional Positions
Private Tutoring by a Pupil's Teacher
School Administrative Appointments - Term Restriction
Sensitive Interpersonal Situations (Sexual Harassment, Verbal Insults, Physical Assault)
Code of Ethics
Bereavements
Long Service Award
Reception for Retiring Staff

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BUILDINGS & GROUNDS POLICIES

Official Flags
Clearing of Snow from Parking Lots
Parking - Administration Building
Use of Board Facilities by Municipalities and Other Outside Organizations in Event of Emergency or Disaster
Leases - Administrative Change r.e. :Joint Operation of Board Facilities with Other Educational Institutions
Security and Safety Measures for Major Repairs or Renovations Over $25,000
Outside Organizations - Rental Policy and Rate Structure for Use of Board Facilities

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STUDENT SERVICES POLICIES

First Aid
Corporal Punishment
Release of Nominative Information Concerning Students Where Urgent and Dangerous Situations Exist (Bill 65)
Acquired Immune Deficiency Syndrome (AIDS)
Administering Medicine or Drugs to Students
Suspected Child Abuse and Neglect
Special Needs
Traumatic Events Support Team Services
Control of Absenteeism
Special Education

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PEDAGOGICAL SERVICES POLICIES

Sex Education
Language of Instruction for Moral and Religious Education
Moral and Religious Education - Right of Exemption for Students
Reporting Practices
French Immersion - Secondary Schools
Library Materials - Selection
Gifted and Talented Children
Educational Measurement and Evaluation
Board Certificates and Diplomas
Resource Materials - Selection
Accessibility of Condoms in Secondary Schools
Inner City Schools
Physical Education Safety
Information and Communication Technologies - Access and Acceptable Use
Home Schooling
Homework
Promotion Policy

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ADULT EDUCATION & VOCATIONAL SERVICES POLICIES

Fee Structure
Recruitment, Employment and Assignment of Instructional Personnel in the Adult Education Sector
Adult Education
Signing Officers
Response Mechanism Regarding Violent Student Behaviour (Adult Sector)

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COMMUNITY SERVICES POLICIES

Coordination of Movable Pedagogical Days for Twinned School
Absorption of Deficit in Transportation Budget
Standardization of Starting Times in Schools
Free Milk Program
Joint Operation of Secondary School with Another School Board - Provision of Transportation to Students
Inner City Nutritional Support Programs - Elementary Schools
Inner City Nutritional Support Programs - High Schools
Racial Incidents
School Daycare Services
Transportation
Safe Schools and Centres
Allocation of Functions and Mode of Operation and Financing of Regional and Central Parent's Committees
Multicultural, Multiracial Education
Enrolment
Nutrition

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